Outsourcing Accounting Bucharest – Advantages and Costs
Accounting outsourcing is one of the most important decisions that an entrepreneur in Bucharest can make. If you do it right – with serious partners, clear contracts and effective communication – you save time, reduce costs and eliminate tax risks. Strategic Cont Expert SRL offers complete accounting outsourcing services for companies from Bucharest and all over the country.
What does accounting outsourcing mean?
Accounting outsourcing means that you hand over all the financial and accounting activities of your company to a specialized firm, instead of hiring an in-house accountant. The external company deals with:
- Registration of all accounting documents (invoices, bank statements, tax receipts)
- Preparation and submission of tax returns by the legal deadlines
- Semi-annual and annual financial statements
- Relationship with ANAF – notifications, controls, regularizations
- Current tax advice for business decisions
- Monthly reporting for management
Advantages of accounting outsourcing
1. Significantly reduced costs
An internal accountant employed full-time in Bucharest costs between 4,000-7,000 lei gross/month (salary + employer contributions), plus the cost of the workspace, equipment and accounting software. Outsourcing to a specialized company costs, depending on the volume of activity, between 400-2,500 lei/month for an average company. The annual savings can be 30,000-50,000 lei.
2. Access to a team of specialists
When you outsource, you don’t get just one accountant – you get access to a whole team: accountants, tax specialists, HR experts, lawyers. If a complex situation arises (ANAF control, important transaction, restructuring), you have all the support you need at no additional cost.
3. Zero risks of the accountant’s absence
The internal accountant may be sick, may go on vacation, or may resign even before the deadline for the balance sheet. With an external firm, the business continues regardless of staff turnover – someone else on the team takes over immediately.
4. Permanent update to legislation
Tax legislation in Romania changes every year – sometimes several times a year. A specialized accounting firm constantly monitors these changes and applies them automatically. You don’t have to worry that your internal accountant hasn’t read the latest ministerial order.
5. Contractual liability
When you sign a contract with an accounting firm, they contractually assume responsibility for the accuracy of their work. Mistakes are resolved at the accounting firm’s expense, not yours.
6. Focus on your business
The time you waste managing an internal accountant, checking that returns are filed, chasing deadlines – all that time becomes available for activities that generate value in your business.
The Disadvantages of Outsourcing – and How to Minimize Them
Communication can be more difficult than with an internal employee. At Strategic Cont Expert, each client has a dedicated accountant with whom they communicate directly – you don’t go through an intermediary or a call center.
Documents must be submitted systematically to the external company. We work with electronic transmission (scanned, email or cloud) or physically at our premises – whichever works for you.
There is a risk if you change accounting firms frequently – continuity is important. That’s why we invest in long-term relationships with our customers.
Cost comparison: internal employee vs. outsourcing
Internal accountant (annual estimate for Bucharest):
- Gross salary (market average): 5,000 lei/month x 12 = 60,000 lei/year
- Employer contributions (~2.25%): ~1,350 lei/year
- Equipment, software (Saga, Ciel, etc.), consumables: ~5,000 lei/year
- Professional update courses: ~2,000 lei/year
- Estimated total: 68,000+ lei/year
Outsourcing to Strategic Cont Expert (medium-sized firm):
- Complete monthly package: 800-1,500 lei/month
- Estimated total: 9,600-18,000 lei/year
The economy is 50,000+ lei/year, plus the elimination of all risks related to an internal employee.
What is included in the accounting outsourcing service
At Strategic Cont Expert, the standard outsourcing package includes:
- Dedicated accountant for your company
- Registration of all accounting documents monthly
- All monthly, quarterly and annual tax returns
- Half-yearly and annual balance sheet + submission to the Ministry of Finance
- Monthly financial report for management
- Current tax advice (included, not separately charged)
- Notification representation ANAF
- Direct phone/email access to your accountant
Accounting takeover process
Week 1 – Initial Audit: We analyze the company’s current accounting situation – submitted declarations, possible arrears, errors, the tax file at ANAF. We identify what needs to be fixed.
Week 2 – Contract and Setup: We sign the service contract, establish the workflow and the necessary documents. You receive the contact details of your dedicated accountant.
Month 1 – Full Takeover: We take over all the accounting, process the documents of the current month and, if necessary, correct the situations from previous periods.
Continuous collaboration: From month 2, everything works like clockwork. You receive documents with us, we process them, submit the declarations on time, send you the monthly report.
Frequently asked questions about accounting outsourcing
Can I outsource accounting if my company is registered in another county?
Yes. We work with companies from all over Romania through electronic communication. Documents are sent online, declarations are submitted electronically, communication is done by email and phone.
What happens to the company’s original documents?
The original documents remain with you. We work with scanned or digital copies. At the end of the year, we help you with the correct archiving of accounting documents according to legal requirements.
Can I go back to an in-house accountant if outsourcing doesn’t work?
Yes, absolutely. Our contracts have a reasonable notice period. At the end of the collaboration, we hand over all the documentation, complete and in order, to the new accountant.
How long does it take to take over accounting from another accountant?
Usually 1-2 weeks for full audit and pickup. If there are more complex issues to fix, it may take a little longer – but we set a clear timeline from the start.
Do you keep my company’s data private?
Yes, absolutely. We sign a confidentiality agreement and fully comply with GDPR requirements. Your company data is not disclosed to any third party without your explicit consent.
Contact us for a personalized offer
Every company is different – the volume of documents, the complexity of the activity, the reporting needs vary. That’s why we offer customized rates, not standard packages. Contact us at +40730 004 166 or office@strategicexpert.ro for a free initial evaluation and an offer tailored to your company.
We are at Orhideea Gardens, Calea Plevnei 145b, Bucharest – Monday-Friday 9:00-18:00.